Excel import
Bring in your existing gear and pricing sheet. Headers are checked before import.
Built for event production quotes
Quote faster.
Protect your margin.
Build clean quotes from your gear catalog, send custom intake forms to clients, update prices, create new versions, check margin, and export PDFs or packing lists.
Client Forms
Updated Prices
Versions
PDF Mail Merge
Everything the quote needs. Nothing extra.
Specific tools for event production teams that already price jobs in spreadsheets.
Client forms
Send customized intake forms to clients, then create quotes directly from the response.
Quote versions
Copy an existing quote into Version 2 or 3 while keeping the client and project grouped.
Updated prices
Keep catalog prices current so every new quote uses the right gear, labor, and travel costs.
Event sections
Rooms, labor, travel, software, shipping, production fees, and packing lists.
Profitability
See revenue, cost, profit, margin %, and discount impact while quoting.
Excel to PDF invoice templates
Upload a PDF invoice template and an Excel or CSV file, drag columns onto the PDF, then print Excel data into personalized invoices, forms, labels, letters, and certificates in bulk.
Open Excel to PDF toolClient intake forms built into the quote workflow.
Send a customized project form before the quote starts, collect the exact event details you need, and turn the response into a new quote without retyping the basics.
Send custom forms
Create client forms for project name, company, contact person, contact email, phone, venue, show dates, estimated revenue, address, quote link, month, and year.
Use form responses
Start a quote from a submitted form response so the client, project, venue, dates, and contact details are already in the quote header.
Less back and forth
Event teams can gather missing information before building rooms, labor days, travel, shipping, software, and production fee sections.
Quote management for versions, clients, and projects.
Keep every quote organized by client and project. Copy a quote to create Version 2 or Version 3, compare updates, and avoid losing track of the latest proposal.
Quote versions
Create a new version from an existing quote when the client changes scope, adds rooms, adjusts labor, or asks for a revised production package.
Client grouping
Quotes are grouped by client, then by project, with all versions kept together so the quote list stays simple and easy to scan.
PDFs and packing lists
Move from quote detail to exportable PDF and packing list using the same structured line items, quantities, costs, and section totals.
Prices database for gear, labor, travel, software, and shipping.
Import your current spreadsheet into the Gear Catalog and use it as the pricing database for future quotes. The app checks spreadsheet columns before importing so bad data does not enter the catalog.
Gear catalog
Store hardware, subrentals, labor rates, travel costs, software, shipping, and pre-production pricing in one event-production catalog.
Updated prices
Keep item costs, sale costs, markups, discounted fields, labor rates, and adjusted sales prices current before building the next quote.
Excel and CSV import
Upload catalog spreadsheets by category. If required column names are missing, the app rejects the file and shows a clean missing-columns modal.
New: Excel to PDF template printing for invoices and repeated documents.
QuoteCel now includes a separate browser tool for turning one PDF invoice template and one spreadsheet into personalized printable pages. It targets common workflows like excel to pdf, excel to invoice template, invoice template printing, and print excel data into PDF forms.
Excel or CSV source
Upload your spreadsheet and every column appears as a draggable field: Date, Client, Invoice Number, Amount, Address, Due Date, Notes, and more.
Visual field placement
Drop each spreadsheet column directly on top of the PDF preview. No fillable PDF form is required.
Print Excel data
If your spreadsheet has 10 rows, the output creates 10 personalized PDF copies. Multi-page PDFs repeat all pages for each row.
Try Excel to PDFA quote flow people understand immediately.
Form
Client
Project
Sections
Items
Margin
PDF