Built for event production teams

Online Event Planner

Plan the event. Price the production. Keep every detail together.

Collect client requirements, organize venue details, equipment, crew,
travel and schedules, then turn the same plan into a profitable quote,
revisions and a production-ready packing list.

Plan your first event View sample quote

From first client brief to final production handoff, everything stays connected.

Client intake

Budget + quote

Packing list

Event plan Corporate Summit 2026

Convention Center Sep 20–23

AV + Equipment 42 items

Crew + Labor 18 people

Travel + Logistics Planned

Client Requirements Complete

Budget $45,428

Margin 37.2%

Production status Ready to quote

Everything you need to plan the event and hand it off to production.

Event brief & client intake

Capture event dates, venue, rooms, audience, AV needs, client contacts and special requirements before planning begins.

Budget, pricing & quotes

Build the production budget from your price catalog, protect margin and turn the same plan into polished client quote versions.

Crew, gear & logistics

Keep equipment, labor, travel, shipping and packing requirements tied to the event instead of scattered across spreadsheets.

ONE EVENT. ONE WORKSPACE.

Plan the production from first conversation to final load-out.

An online event planner should do more than hold a checklist. QuoteCel keeps the client brief, production scope, event budget, AV equipment, labor, travel, quote versions and packing details in one connected workflow.

Current event Corporate Summit 2026 9 planning areas · 3 quote versions · 42 gear items

Event scope Production Budget Handoff

01 · EVENT SCOPE

Start with the information that drives every production decision.

Keep the basics, client expectations and venue information visible before equipment or labor gets priced.

Event overview

Dates, times, event type, attendance, rooms and important production milestones.

Dates · attendance · rooms · status

Client intake

Collect required information before the producer starts building scope or pricing.

Contacts · requirements · approvals

Venue details

Keep location, room notes, access, loading considerations and production constraints together.

Venue · rooms · loading · notes

02 · PRODUCTION

Build equipment and crew around the actual event scope.

Connect AV systems, staffing and logistics to the event instead of managing each one in an isolated sheet.

AV equipment

Add audio, video, projection, LED, lighting, microphones, switching, cameras and support packages.

Hardware · subrentals · packages

Labor & crew

Plan engineers, stagehands, operators, technical directors, riggers and production staff.

Base · OT · DT · day rates

Travel & logistics

Track airfare, hotels, per diem, ground transportation, shipping and other event logistics.

Travel · freight · accommodation

03 · BUDGET & QUOTE

Turn the production plan into numbers without rebuilding it.

The same equipment, labor and services can flow into the quote so you can see cost, price, profit and margin while planning.

Event budget

See costs and sales pricing in context before the quote leaves your team.

Cost · markup · sale · margin

Quote versions

Keep revisions separated so changes never overwrite the version already sent to the client.

Draft · sent · approved · history

Client-ready proposal

Generate a clean quote from the production plan without rebuilding line items manually.

PDF · pricing · scope · notes

04 · PRODUCTION HANDOFF

When the quote is approved, the plan is already useful to operations.

Move from selling the event to executing it without having to translate the same information into another disconnected system.

Packing lists

Turn approved equipment into a practical list for warehouse preparation and show-site deployment.

Gear · quantities · packed status

Production checklist

Keep open planning items visible so important details do not disappear in email threads.

Open items · owner · status

Full event history

Keep the client, project, quote versions and planning information together for future reference.

Client · project · revisions · archive

HOW IT WORKS

One planning flow instead of five disconnected spreadsheets.

Start with the event brief, add the production scope and pricing, then keep the approved event connected to the operational details your team needs. QuoteCel is designed so planning, quoting and production handoff are different stages of the same event—not separate copies of the same information.

Capture the event

Collect client, venue, date, room and production requirements in one place.

Build scope + budget

Add gear, labor, travel and services while watching pricing, cost and margin.

Quote and hand off

Send the proposal, manage revisions and carry approved details into production.

READY TO PLAN THE NEXT EVENT?

Keep the event plan, quote and production details in one workspace.

Start planning